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Receptionist

Company: Trinity United Methodist Church
Location: Arlington
Posted on: April 5, 2021

Job Description:

Job Description: Overview The primary responsibilities of this position involve general secretarial duties in support of visitors, church members, and the church staff under the mission of the church: Leading People to Jesus . These ministries will be organized around the churchs ministry strategy of: Connect, Grow, Go. Overall Responsibilities:

  • Being at the front desk to greet visitors, answer the doorbell, and assist with needs as they arise.
  • Going downstairs to check visitors temperature, making sure they are following current COVID procedures including wearing a mask and sanitizing, and keeping a visitor log.
  • Answering the phones, communicating with the answering service, returning messages left with the answering service, updating the phone portal, and communicating information to members and guests.
  • Using Church Community Builder (CCB) to update membership files, input attendance, run reports, and other tasks as necessary.
  • Being Trinitys Ministry Safe Coordinator. This includes updating the Ministry Safe website, requesting, reviewing, and tracking all volunteers who are or who wish to become Ministry Safe approved volunteers.
  • Maintaining a Texas Notary License and providing notary services for both church related and non-church related forms.
  • Taking and saving detailed notes during the weekly staff meeting.
  • Preparing the worship count cards and money bags each week.
  • Keeping track of and updating various Google sheets and other documents.
  • Providing administrative support for tasks such as proofing documents or emails, making copies, sending faxes, as well as creating and printing signs, forms, etc.
  • Assisting in the preparation of church wide mailings.
  • Recruiting and reminding office volunteers as needed. Education and Experience
  • Some college or a bachelors degree is preferred.
  • 2-5 years of related experience within a church office and/or office management Required Skills
  • Ability to professionally answer the phone and/or door bell and provide appropriate information and direction as needed.
  • Ability to empathize with individuals under duress, maintain confidentiality while communicating concerns to the appropriate staff members, and exhibit professionalism at all times.
  • Proficient computer skills including typing, 40+ WPM, working with online software, InDesign, and Microsoft Office, specifically Word, Excel, Publisher, and Outlook. Ability to learn additional computer programs with minimal training, as needed.
  • Understanding of and ability to operate office equipment including phones, copiers, printers, and fax machines.
  • Strong organizational and planning skills with the ability to multitask and prioritize.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to maintain accurate notes as needed. Staff Responsibilities
  • Attend weekly staff meeting and other meetings as necessary.
  • Reports to the Office Manager and works closely with the Office Manager and other staff members as needed.
  • Other duties as assigned. by Jobble

Keywords: Trinity United Methodist Church, Arlington , Receptionist, Administration, Clerical , Arlington, Texas

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