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Administrative Assistant I - Student Activities

Company: University of Texas at Arlington
Location: Arlington
Posted on: May 13, 2022

Job Description:

Administrative Assistant I - Student Activities (S03396P) Bookmark this Posting - Print Preview - Apply for this Job Please see Special Instructions for more details. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. Posting Details Position Information Posting Number S03396P Position Title Administrative Assistant I - Student Activities (S03396P) Department Student Activities Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule Monday-Friday; 8:00am-5:00pm. May be required to drive a 15-passenger van UTA currently requires periodic COVID -19 testing for all employees Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Job Summary Provide highly skilled coordination and management of the administrative operations for Student Activities while supporting the overall unit of Involvement & Engagement. The position requires exercise of independent judgment, initiative and teamwork; while assisting the staff of Student Activities to support the mission of the department and Involvement & Engagement, ensuring effective and efficient office management. Essential Duties and Responsibilities Responsible for coordination and management of the administrative operations for Student Activities. Management of reception areas and front office space including student assistants both work-study and non-work-study. Performs routine secretarial and clerical tasks including organization, answering phones, managing filing, compliance with record retention policies, typing, office supplies, requesting guest access, requesting parking passes and necessary errands. Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence. Prepare and manage documents in UT Share including but not limited to procurement cards, travel authorizations, processing of payments, purchase orders and reimbursements and internal budget. Coordinates all professional staff and student personnel processing and paperwork for the department including payroll for the department's student employees via Timepro/UTShare TimeKeeper. Provides front desk support, which includes credit card transactions, daily deposits, scheduling appointments, and opening and closing the office during regular business hours. Maintain office supplies, equipment inventory, and office supply ordering for department and Involvement & Engagement. Organize outside vendors including Carter Blood Care to come on campus on behalf of the department. Serve as I&E Information Security Administrator, maintain and manage driver records for I&E van and golf cart. Serve on University committees as necessary. Performs other duties as assigned. Required Qualifications Bachelor's degree with one (1) year upper level secretarial experience or high school with five years or increasingly responsible administrative, secretarial and clerical experience with one year of supervisory experience or the equivalent. Use of a personal computer and proficiency with Microsoft office suite (word, PowerPoint, excel, outlook) and standard office equipment. Effective organizational skills necessary. Knowledgeable in the areas of office, time and project management. Excellent written and oral communication skills needed. Comfortable working with a diverse population. Preferred Qualifications Experience with UT Share/PeopleSoft. Experience preparing appointment documents, entering and reconciling payroll and maintaining databases. Experience writing/preparing correspondence for a high level administrator. Excellent communication skills. Experience providing consistent administrative and operational support to peers and senior management. Successful history of planning, coordinating, streamlining and executing events and office processes to increase efficiency and to improve service. Maintain excellent communication skills, problem resolution abilities, and a high level of confidentiality. Strong time management skills, professional appearance, strong interpersonal skills and familiarity with accounting principles and concepts. Detail-oriented with a track record of organization, managing schedules, preparing travel arrangements, office logistics, meeting deadlines and the ability to multi-task in a fast-paced environment. Working Conditions May be required to drive a 15-passenger van. The work environment is a center of student activity for the campus, and as such involves fast pace, frequent interruptions, and daily contact with students, faculty, staff, and the public. The environment involves balancing different priorities and a quick response to unexpected situations. Special Conditions for Eligibility Working Title EEO Statement UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus. Posting Detail Information Number of Vacancies 1 Desired Start Date Open Date Review Start Date Open Until Filled Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. Requirement Questions Required fields are indicated with an asterisk (*). + * What is the highest degree you have attained? (Please specify in your resume) + Associate's degree+ Bachelor's degree+ Master's degree or higher+ None of the above+ * How many years of experience do you have providing upper level secretarial assistance? + None/less than 1 year+ 1 to 2 years+ 3 to 4 years+ 5 years or more+ * How many years of experience do you have providing increasingly responsible administrative, secretarial and clerical assistance? + None/less than 3 years+ 3 to 4 years+ 5 to 6 years+ 7 years or more+ * How many years of supervisory experience do you have? + None/less than 1 year+ 1 to 2 years+ 3 to 4 years+ 5 years or more+ * What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc.)? (Proficient is the highest skill level) + No skills/Basic+ Intermediate+ Advanced+ Proficient+ * 3. Do you have a valid Texas Class C Driver's License or an out-of-state equivalent? + Yes+ No Documents Needed To Apply Required Documents + Resume or CV+ Cover/Interest Letter Optional Documents

Keywords: University of Texas at Arlington, Arlington , Administrative Assistant I - Student Activities, Administration, Clerical , Arlington, Texas

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