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Home Owner Association (HOA) Manager

Company: Allied Property Management and Allied HOA
Location: Arlington
Posted on: June 24, 2022

Job Description:

Allied HOA Management is looking for a Home Owner Association (HOA) Manager to join our growing team! This position is Flexible (remote, field and office) with our headquarter offices located in Mansfield, Texas and is responsible for managing residential homeowner associations. Experience in real estate, property management, customer service and/or other relationship management fields is a plus!

Paid Time Off
Employee Referral Bonus Program
Eligible for Performance Bonuses - paid monthly
Health insurance
Dental and Vision Insurance
Disability insurance
401(k) Retirement Savings Plan
401(k) Matching (we contribute to your retirement!)
Company Paid - Employee Assistance Program
Employee Discounts
Health Insurance
Company Paid and Supplemental Life Insurance


Maintains regular and effective communication with the board, association members/owners, and vendors
Confers with representatives of Homeowners' Association or Board of Directors to collaborate and determine management priorities
Maintains excellent public relations and interacts with clients, customers, and co-workers in a positive, respectful and professional manner at all times
Respond to letters and log calls from owners
Sends notices of regular, annual and special meetings
Ensures the accurate sending of yearly coupons to all current homeowners as well as coupons to new homeowners throughout the year
Updates the Board of Directors on policies and procedures and provides information on current industry developments

Fiscal Management:

Oversees collection of assessments from residents, including lien and legal notices
Assists accounting team to ensure bills are paid correctly and on time
Establish a draft budget for the board and implement budget policy
Oversee Reserve Studies, researches issues and presents Board of Directors with recommendations.

Advice and Consultation:

Advise the board on governing documents
Refer the board to other professional advisors (e.g. attorneys, CPAs, engineers)
Research insurance coverage and obtain bids
Attends board meetings, presents property manager report, and assists in administrative tasks.

Record Keeping:

Maintain files for each member of the association/owner and all renters
Maintain records for the association
Process initial Architectural Control Committee (ACC) applications
Complete resale certificates and ensure any changes of ownership are properly entered into the software system

Property Management and Maintenance:

Obtain bids to share with community board
Arranges for and obtains bids and oversees activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool management personnel. Inspect and maintain comment elements monthly.
Resolve urgent and/or critical situations.
Walk the property monthly and note any violations or maintenance issues
Send homeowners violation notices
Enter work orders for maintenance into software system
Investigates resident disturbances, violations, or complaints, and resolves problems in accordance with regulations established by Board of Directors.

Other Essential Job Functions:
Position requires strict adherence to deadlines, excellent management, communication and organizational skills. The person must have strong customer service and computer skills.

Skilled in use of computer and software, including Word, Excel, Outlook, PowerPoint, and accounting systems.
Adaptable: ability to change direction and focus without a lot of notice.
Communication: balancing listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informed.
Service Focus: must possess a positive attitude and the ability to do what's best for the home owners.
Detail Oriented: ability to examine documents for accuracy and completeness.
Results focus: ability to overcome obstacles to get things done along with the ability to prioritize.
Ability to meet physical demands of the job which include, but are not limited to: walking, bending, pushing, pulling, lifting, transporting supplies or equipment, sitting for extended periods of time at a desk using a computer, and occasionally lifting and carrying items which may weigh up to 20 pounds.
Position spends approximately 80% of time at a desk and 20% standing or walking including on-site at HOA location.
Vision and hearing must be within or correctable to within normal range.
Frequent need (less than 20% of the time) to utilize personal transportation to conduct on-site inspections and meetings.
Must have access to reliable transportation

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Home Owner Association Manager, HOA Manager, Real Estate, Property Management
Allied HOA is an EEO EmployerPI183036065

Keywords: Allied Property Management and Allied HOA, Arlington , Home Owner Association (HOA) Manager, Executive , Arlington, Texas

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