Human Resources Associate
Company: Management Sciences for Health, Inc.
Posted on: June 7, 2021
The HR Associate will provide administrative support to the
Talent Acquisition and HR Partner teams. With direction, he/she
will follow standard protocols to support the Talent Acquisition
team in the full recruitment cycle, offering administrative,
compliance, and logistical support for recruitment. She/he will
help coordinate the new hire and termination processes from
onboarding and orientation to managing exit interviews under the
direction of the HR Partners team. Additionally, she/he will be
responsible for a full range of duties including, but not limited
to: providing logistical support for allowances-related matters,
processing employment letters and terms of assignments, organizing
and maintaining employee files and HRIS records, and acting as a
contact for answering internal and external HR inquiries.
Provide support to TA function from recruitment start-up to new
hire phase (20%)
Assist with posting MSH jobs internally and externally with
absolute accuracy as needed. Post on additional external websites
as requested. Assist with offers and compensation analyses as
Assist Talent Acquisition staff by gathering, processing, and
maintaining new hire paperwork files to ensure compliance with
state, federal, and MSH policies.
Draft offer letters and LTTA agreements as needed.
Work closely with recruiters on each hire to maintain candidate
files and be the point of contact to finalize all necessary
paperwork in the new hire files. Ensure compliance with MSH
standards and legal requirements.
Coordinate the administrative close out of the candidate process
in the ATS.
- Manage the Intern Recruitment.
Provide support to HR Partners throughout employment life cycle
Prepare and lead the onboarding of new employees and interns,
including collection of all information needed for the employment
documentation and entering new hire information into HR
Coordinate new hire orientation with supervisor/or point person
as well as other MSH team members. Act as contact point for HR
Partners, supervisors, and new employees.
Conduct New Employee orientation and I-9 employment eligibility
process via E-Verify.
Provide logistics and necessary information/documents to new
hire prior to their arrival.
Serve as a resource for new hires to ensure a positive
Collect new hire/ payroll paperwork for filing and
Execute all employment changes (supervisory changes, LOE
updates, promotions, transfers, payroll changes) as directed by HR
Partners in the HRIS.
Track and update end date data to ensure employment data is
- Prepare separation paperwork and applicable follow-up HR
actions. Schedule Exit Interviews and enter data into HRIS.
Allowances Administration (20%)
Administer and coordinate full Expatriate/TCN life cycle
allowances (onboarding to end of assignment).
Manage and triage email@example.com.
Create draft allowance packages for all MSH Expats/TCNs upon
hire. Maintain all expat/TCN allowance records and modifications in
a central system.
Under guidance of TA and HR Partner teams, coordinate onboarding
activities, determine allowance eligibility, and coordinate
employee relocation with Travel and Procurement teams.
Ensure expatriates have a smooth relocation; coordinate with
travel and shipping vendors, as well as the procurement department
to mobilize and demobilize the employee, their dependents, as well
as their household goods at the start and end of the project.
Ensure accurate and timely administration of processing
allowance payments and updates to Payroll in adherence to the
Department of State Regulations.
- Escalate issues related to allowances to appropriate HR
General Administration (10%)
Conduct written and verbal employment verification and provide
employment letters upon request.
Maintain personnel files in compliance with applicable legal and
Stay abreast of labor law updates across all US offices.
Assist HR Operations team with special projects and backstopping
- Monitor HR email inboxes.
Knowledge and Skills
Ability to perform administrative work of a complex nature with
Strong organizational skills
Excellent interpersonal skills and proven ability to communicate
effectively regarding sensitive and confidential matters.
Proficiency with MS Office Suite, Human Resources Information
Systems, Applicant Tracking Systems, Google Drive
- Excellent English communication skills required in both verbal
Additional language skills in French or Spanish advantageous
Experience in a global organization highly preferred
Excel skills and prior responsibility for report generation a
- Demonstration of ability and motivation to support a diverse
team a plus
Customer-service orientation skills, with the motivation and
ability to function independently or as a team member
Organized and excellent attention to detail
Sense of urgency to ensure able to meet varying deadlines
Ability to reprioritize, with input from manager, as deadlines
in supporting a number of staff can change frequently
Ability to work effectively and efficiently under pressure
Customer service oriented with ability to work with different
- Discretion and confidentiality a must
- Keyboard use, pulling drawers, lifting papers <10 lbs.
MSH is an equal opportunity employer and will not discriminate
against any employee or applicant for employment on the basis of
race, color, sex, sexual orientation, gender or gender identity,
religion, creed, citizenship, national origin, age, veteran status,
or disability unrelated to job requirements. MSH will take
affirmative action to ensure that qualified applicants are employed
and that employees are treated without regard to their race, age,
color, religion, sex, sexual orientation, gender identity, national
origin, veteran and disability status. In compliance with U.S.
Department of Labor Executive Order 11246, Section 503 of the
Rehabilitation Act, and Section 4212 of the Vietnam Era
Readjustment Assistance Act, MSH has developed and maintains an
affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
EEO is the Law Supplement
Pay Transparency Nondiscrimination Poster
MSH EEO-AA Policy
Keywords: Management Sciences for Health, Inc., Arlington , Human Resources Associate, Other , Arlington, Texas
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